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Fundamental Policy of Specific Personal Information

  • Created on October 1, 2015
    Revised on April 1, 2022
    Rengo Co., Ltd.

    Fundamental Policy on Proper Handling of Specific Personal Information

    We recognize the importance of specific personal information (personal information that includes individual numbers) and handle specific personal information in accordance with the policy set forth below.

    • 1. Legal Compliance
      We comply with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (referred to as the “Numbers Act”) and other relevant laws and regulations.
    • 2. Disclosure Matters Pursuant to Laws and Regulations
      • (1) Name and other information of the person responsible for administration relating to individual numbers
        Yosuke Kawamoto, Representative Director, President & COO
        Rengo Co., Ltd.
        2-2-7 Nakanoshima, Kita-ku, Osaka
        (Registered head office: 4-1-186 Ohiraki, Fukushima-ku, Osaka)
      • (2) Purpose of Utilization
        Utilization of specific personal information is limited to individual number-related administration permitted under the Numbers Act.
      • (3) Security Control Measures
        When using specific personal information, we take the following security control measures.
        • a Establishment of rules concerning the handling of specific personal information
          Matters concerning the handling of specific personal information are set forth in the Employment Rules and Rules on the Handling of Specific Personal Information.
        • b Organizational and Personal Security Control Measures
          We clarify the positions and responsibilities of persons responsible for the handling of, and personnel who handle, specific personal information, conduct education and training to ensure legal compliance, and periodically confirm the status of handling. In addition, we have defined the roles of persons responsible in the event of leak of or other incident concerning specific personal information and have established systems to deal appropriately with such incidents.
        • c Physical and Technical Security Control Measures
          We have implemented security measures regarding areas and information terminals used to handle specific personal information and take measures to prevent theft, loss, leaks, and so on when specific personal information is removed from the premises or disposed of.
      • (4) Requests Relating to Specific Personal Information
        Please submit requests for notification of the purposes of utilization, disclosure, amendment and so on (correction, addition, deletion), and suspension of use and so on (suspension of use, deletion) of specific personal information as well as questions and complaints to the contact information indicated below.

    Contact Information for Inquiries, and Complaints, etc.
    Regarding Specific Personal Information

    Human Resources Division
    Rengo Co., Ltd.
    2-2-7 Nakanoshima, Kita-ku, Osaka
    TEL: +81-(0)6-6223-2371
    (except for Sat / Sun / public holidays, JST 9:30-12:00 / 13:00-17:00)
    e-mail: mynumber@rengo.co.jp