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Privacy Policy

  • Created on April 1, 2005
    Revised on May 30, 2017
    Revised on April 1, 2022
    Rengo Co., Ltd.

    Handling of Personal Information

    We recognize the importance of personal information collected or used during the conduct of our business activities, and will handle it as described below.

    • 1.Legal Compliance
      We will comply with the Act on the Protection of Personal Information (hereafter the Act) and other relevant laws and regulations on the protection of personal information.
    • 2.Collecting and Using Personal Information
      When collecting personal information, in principle, it will be collected appropriately on the assumption that the information will be used within the scope of the purposes of utilization described in “2. Purpose of Utilization” of “Items Required to be Made Known to Public by the Act.” If the information is to be used for any other purposes, when collecting personal information, we will limit to the extent possible the purposes of utilization, which will be made known. In addition, when using personal information, it will be used appropriately within the scope of the purposes of utilization.
    • 3.Security Control of Personal Information
      To ensure the security of personal information collected, we will adopt appropriate measures, and supervise employees and contractors handling personal information.
    • 4.Provision of Personal Information to Third Parties
      Except in exceptional cases as required by law, we will not provide personal information to third parties without prior consent of the principal.
    • 5.Requests from the Principal
      Any requests from the principle regarding retained personal data will be handled according to the relevant laws and regulations.
    • 6.Continuous Improvement
      We will continuously review and improve our policies for protecting personal information.

    Items Required to be Made Known to Public by the Act

    The following items are required to be made known to public by the Act.

    • 1.Name, etc. of Business Operator Handling Personal Information
      (Article 27)

      Yosuke Kawamoto, Representative Director, President
      Rengo Co., Ltd.
      2-2-7 Nakanoshima, Kita-ku, Osaka
      (Registered head office: 4-1-186 Ohiraki, Fukushima-ku, Osaka)
    • 2.Purpose of Utilization
      (Article 18, Article 27)

      Personal information and retained personal data (hereafter personal information, etc.) are used for the following purposes by our company.
      • (1) Personal information, etc. of employees and executives of suppliers and customers is used for transactions required to be carried out in business activities such as the development, production, and sales of products handled by our company.
      • (2) Personal information, etc. of employees and executives of contractors is used to place orders and for communication related to businesses entrusted to such contractors.
      • (3) Shareholders’ personal information, etc. is used for the execution of rights and duties as stated in corporate laws, and for management of shareholders, including compilation of data in accordance with various laws and regulations.
      • (4) Recruitment candidates’ personal information, etc. is used for employment selection and communication during the selection process.
      • (5) For handling various types of inquiries received by our company.
    • 3.Security Control Measures
      (Article 20, Article 27)

      Personal data will be handled appropriately by our company under the following strict control measures.
      • (1) Establishment of regulations concerning the handling of personal information:
        Employment regulations and internal rules specify matters related to the handling of personal information.
      • (2) Organizational security control measures:
        We have appointed a person in charge of the handling of personal data and established a system to provide necessary and appropriate oversight for employees and contractors who handle personal data.
      • (3) Personal security control measures:
        We distribute information on the handling of personal data and ensure that all employees are aware of this information.
      • (4) Physical and technical security control measures:
        We implement controlled entry and exit access for employees and restrictions on bringing in electronic devices, etc., as well as implementing information security measures such as an authentication system to prevent unauthorized access.
      • (5) Understanding of the external environment:
        In countries where Rengo Group Companies Overseas with which Rengo shares retained personal data are located, we implement security control measures based on understanding of the systems in place for the protection of personal information in those countries. Refer to the Rengo Group Network for countries in which Rengo Group Companies Overseas are located.
    • 4.Joint Use of Personal Data
      (Article 23(5)(iii), Article 23(6))

      Cases may arise in our company for personal data to be jointly used within the scope of purpose in 2.(1) stated above.
      • (1) Items applicable for joint use of personal data:
        Information required based on the purpose of utilization, such as name, address, telephone number, affiliation, and position.
      • (2) Scope of joint users:
        Rengo Group Companies in Japan
      • (3) Entity responsible for management of personal data:
        Yosuke Kawamoto, Representative Director, President
        Rengo Co., Ltd.
        2-2-7 Nakanoshima, Kita-ku, Osaka
      • (4) Contact for Joint Use of Personal Data:
        LEGAL AFFAIRS DEPARTMENT
        Rengo Co., Ltd.
    • 5.Requests Regarding Personal Information
      (Article 27, Article 28, Article 29, Article 30, Article 31, Article 32, Article 33)

      For requests for notification of purpose of utilization, disclosure, amendment, etc. (correction, addition, deletion), suspension of use, etc. (suspension of use, deletion), or disclosure of records pertaining to provision to third parties regarding our retained personal data, send the request by mail to the address below and include a document for identification verification (copy of driver’s license, passport, insurance card, etc.). We will respond to requests after confirming the identity of the person making the request (or their representative). There may be cases in which we are unable to respond to a request in accordance with laws and regulations.
      The person making the request will be responsible for mailing and other expenses that occur when making a disclosure or other request.
      Personal information collected in connection with the request will only be used for the purpose of responding to the request and will be destroyed quickly by our company after the request has been responded to.
      LEGAL AFFAIRS DEPARTMENT
      Rengo Co., Ltd.
      2-2-7 Nakanoshima, Kita-ku, Osaka 530-0005

    Contact for Inquiries and Complaints, etc. Regarding Personal Information:

    LEGAL AFFAIRS DEPARTMENT
    Rengo Co., Ltd.
    2-2-7 Nakanoshima, Kita-ku, Osaka, JAPAN 530-0005
    TEL: +81-(0)6-6223-2371
    (except for Sat / Sun / public holidays, JST 9:30-12:00 / 13:00-17:00)
    e-mail: personaldata@rengo.co.jp